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wiggler714

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 #1 
The number of hours I have had to spend creating 28 teams within 6 divisions, rostering 272 players on those teams, creating a viewable/usable report to give to coaches that includes registration data and the autoform, and then also rostering those coaches separately on the 28 teams... is absolutely crazy.   Can't believe I still have to go through and now one at a time click through all the screens to give edit permission on their specific teams pages for the 56 managers/coaches.

Same task, competing platform, done last year in 1/16th of the time or less.  The front looks great, the back is so amazingly painful.
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robbedeaux

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 #2 
I can totally appreciate your struggle. I also am on the board of a youth lacrosse organization and do those same tasks! There is some good news though.

  1. We are releasing our new club teams tool which means you will only have to create those teams and divisions 1 more time. From then going forward, you can copy the whole thing in one shot. I set my club up using this and it will be a great time saver next year.
  2. Also providing permissions using the new rostering tool (which releases next week) are added automatically when you roster a coach from a coaches registration session--it's simply drag and drop on to each team.
Regarding the autoform and survey report you're creating and what info is in there that you are giving access to the team managers is. 

thanks,

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wiggler714

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 #3 
1 might help some, not sure how much until I see it.  It is a rec league so while divisions will be consistent, the numbers of teams and their names will always be changing.

2 will definitely help.


You need something to address creating reports for coaches.  There is no automatic link between registration data and the rostered team.  So I had to manually create 28 reports for the teams.  And then even after all that, the only output of the report is a CSV file.  A 30 to 40 column CSV file is not something I can just give my coaches.  So I had to devise my own system of turning the CSV files into something formatted/viewable.  Had to download each CSV and go through system of copying and pasting data into a template and renaming/saving one by one.

And I have little league medical forms for an auto form... have to click through each team report I created and download and rename the PDF (download is slow, and the PDF not named after the report like the data export is).

Once all those team reports are created, have to hope you didn't forget to include something important, otherwise you have to manually edit the 28 individual reports and work through the whole process all over again.  Which is something I am facing now since I didn't think it was important to include uniform sizes on my first time through, which was dumb.  Now I wish I provided it, but I am not going to work through all those steps all over again.

And once I change the team names to their actual sponsor names, all the reports will become obsolete and I will have to create them all over again.  Or worse the link between teams and registration data will be lost entirely.

Considering the rostered team exists within the registration data, seems like it would be pretty easy to give admins a means of auto generating/downloading a report and the autoform for every team or selected teams.  Admin could select a single existing saved report serving to define the data/columns and order of columns and the software could apply the rostered team/division filter repeatedly on behalf of the admin for all/each of the selected teams.

Something more palatable than a CSV file would be a different issue, but system we were using last year managed it somehow.

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JessicaPitzel

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 #4 
@wiggler714 - Thanks for the detailed comment.  We understand the importance of reporting back on data re: players to staff and are constantly working towards a better experience for all.  I want to make sure I'm understanding your request.  Do your coaches currently have webmaster access?  Or admin access to the specific team? 

Thanks

Jessica
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wiggler714

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 #5 
My managers have edit permissions on their team pages.

Any solution/recommendation that involves them getting the team report/registration data themselves is not remotely feasible though, so the permission they have is completely irrelevant to the discussion.




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JessicaPitzel

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 #6 
Thanks for the additional information.  Hearing these details is important so that when we look to build out additional features, we ensure that we really are solving the problems at hand.

Ok, so it comes down to the individual coach/team manager having a way to automatically have access to the player registration data for those players rostered on a specific team.  The automatic part meaning that when a coach/team manager is rostered to a team, that access to a report is automatically granted.  Is that correct?

Also, when you say your coaches should never be able to get this information themselves...do you mean you just don't want your coaches to have full reg data, only a subset?
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wiggler714

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 #7 
As an admin I need to be be able to acquire and deliver team reports and the auto form to the coaches.  The team reports need to include the registration data.  The team reports need to be intelligible to your average person (not a 30 to 40 column CSV file).

A manager/coach having a way to acquire this information without me personally delivering it via their email address would have to be amazingly simple and straightforward.  The information is critical for the coaches to have on them at all times and getting everyone to do something on their own or embrace/understand software is usually very difficult.  I am not saying they never should be able to get the information themselves, I am saying I can't rely on that if it requires technical acuity levels greater than what is necessary to open an email that has a couple pre-formatted files attached or a link to those files.

I certainly wouldn't want a manager/coach to view all registration data, only their team.  And if you are going to allow them to see it on their own at all, individual data elements should probably be made able to be considered private.





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jim

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 #8 
Can I ask what registration data you need/want them to have access to in the reports you are providing? 
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wiggler714

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 #9 
Contact information (parent info), emergency contact information, medical conditions and anything else collected in the registration that is useful to the coach.  The auto form is a Little League medical form.
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jim

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 #10 
Gotcha. We recently released a formatted Contact List that includes guardian contact email and phone numbers for the athletes on their roster. It's accessible via TeamCenter. 

Screen Shot 2018-04-04 at 10.11.16 AM.png 


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jpt_lsjba

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 #11 
To accomplish this in our league, we create a sub-page for each team so that we can make it a private page, and then on this page create a survey report element and select the fields we want to display and then add a filter by the team name.  Lot of work up front, but you can create one sub page and copy it to all the other teams but you still have to edit each filter by team.
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Ajabrocki64

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 #12 
First timer here and just got the information about  being able to upload from Sportsengine to USA Hockey. This is the first time I have logged onto this site. I need help getting to the SportsEngine tab where I can access the players information to import it to USA site. I do not see the Select Registration Tab or Select Registration Name once I get tot the Admin Control Panel. Like I said this is my first time and I'm just trying to figure out how to get the information form one site to the other. 
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jim

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 #13 
@Ajabrocki64 - Sounds like you'll need to be granted permission to do that for your organizations SportsEngine admin/webmaster. 
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